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Township of The North Shore

June 29, 201829 June 2018

The Ombudsman reviewed a closed meeting held by council for the Township of The North Shore relying on the personal matters exception to discuss a vacant council seat. During the closed session, council discussed whether to fill the vacancy by appointment or by by-election, and identifiable individuals who could fill the vacancy. The discussion about identifiable individuals involved personal information regarding the individuals’ qualifications and experience. The Ombudsman found that council’s discussion about how to fill the council vacancy did not fit within the personal matters exception. The Ombudsman found that the discussion involving personal information about the identifiable individuals fit within the personal matters exception. However, the Ombudsman noted that in the interests of transparency, discussions relating to filling a council vacancy should be held in open session.

City of Welland

November 24, 201724 November 2017

The Ombudsman reviewed a closed meeting held by council for the City of Welland that relied on the personal matters exception to appoint a new member of council. The in camera discussion did not include any personal information about the candidates, rather the discussion focused on the voting procedure for selecting a candidate. The Ombudsman found that the discussion did not fit within the personal matters exception.

City of London

February 17, 201717 February 2017

The Ombudsman reviewed two closed meetings held by council for the City of London to discuss the appointment of an integrity commissioner. Council relied on the personal matters exception. During the discussion, council discussed the education, employment history and qualifications of a potential appointee for the integrity commissioner position. The Ombudsman found that the discussion fit within the personal matters exception.

City of London

February 17, 201717 February 2017

The Ombudsman reviewed two closed meetings held by council for the City of London which relied on the exception for solicitor-client privilege to discuss the appointment of an integrity commissioner and a recent integrity commissioner report. Legal counsel was present during both meetings to answer questions and provide legal advice. The Ombudsman found that the discussion fit within the exception for solicitor-client privilege.

Township of McKellar

December 04, 201504 December 2015

The Ombudsman reviewed a closed meeting held by the Economic Development Committee for the Township of McKellar to discuss the appointment of a member of the public to the committee. The meeting was closed citing the personal matters exception. The committee discussed the conduct of the member of the public. The committee also discussed the implications, both negative and positive, of accepting the application. The Ombudsman found that by discussing the individual’s conduct, the committee revealed inherently personal information about the individual. 

Township of Russell

November 02, 201502 November 2015

The Ombudsman reviewed a closed meeting held by council for the Township of Russell to discuss a staff member who was a candidate for the position of deputy clerk. The meeting relied on the personal matters exception. When council resumed the open session, it appointed the individual to the position of deputy clerk. The Ombudsman found that the discussion fit within the personal matters exception since it identified the candidate by name and covered the individual’s employment history, job performance, and salary information.

Armour Township and Village of Burk's Falls

October 28, 201528 October 2015

The Ombudsman reviewed a closed meeting held by council for the Village of Burk’s falls to discuss an appointment to a shared social services board. Council decided to appoint a councillor from Armour Township to the position. The municipality discussed the appointment under the personal matters exception and considered the candidate’s résumé. In many instances, where a council is considering appointments, personal information about individual applicants is discussed. The discussion did not include personal information about the councillor since his qualifications were public knowledge. Therefore, the discussion did not fit within the personal matters exception.

Village of Burk's Falls and Armour Township

October 28, 201528 October 2015

The Ombudsman reviewed a closed meeting held by council for the Village of Burk’s falls to discuss an appointment to a shared social services board. Council decided to appoint a councillor from Armour Township to the position. The municipality discussed the appointment under the personal matters exception and considered the candidate’s résumé. In many instances, where a council is considering appointments, personal information about individual applicants is discussed. The discussion did not include personal information about the councillor since his qualifications were public knowledge. Therefore, the discussion did not fit within the personal matters exception.

Township of Woolwich

August 10, 201510 August 2015

The Ombudsman reviewed a closed meeting held by council for the Township of Woolwich that relied on the personal matters exception to discuss appointments to two committees. The Ombudsman found that the discussion involved personal information about past members of the committees as well as current applicants. Therefore, the discussion fit within the personal matters exception. 

Town of Amherstburg

April 13, 201513 April 2015

The Ombudsman reviewed a closed meeting held by council for the Town of Amherstburg that relied on the personal matters exception to discuss the appointment of an individual as treasurer. The discussion involved a review of a résumé, employment history, and qualifications of an identifiable individual who was a candidate for the position. Councillors also expressed opinions about the individual’s suitability for the position. The Ombudsman found that the discussions were personal in nature and fit within the personal matters exception.

Town of Bracebridge

March 18, 201518 March 2015

The Ombudsman reviewed a closed meeting held by the General Committee for the Town of Bracebridge that relied on the personal matters exception to discuss committee appointments. The committee reviewed applications, including resumes, for the committee positions. While information about an individual in their professional capacity will usually not be considered personal information, the Ombudsman noted that in this case the applications included personal information, including the candidate’s work history and education. The General Committee members also provided their opinions on each applicant’s suitability for the positions while in camera. Accordingly, the discussion fit within the personal matters exception.

Township of Baldwin

December 09, 201409 December 2014

The Ombudsman reviewed a closed meeting held by council for the Township of Baldwin to discuss candidates for the job of municipal works foreman. Council discussed the applications, résumés, work histories, and the possibility of extending an offer to one of the candidates. Individual councillors expressed opinions on which candidate would be best suited for the job and on the candidates’ qualifications. Although the municipality did not rely upon it, the Ombudsman found that council’s discussion fit within the personal matters exception.

Town of Midland

June 23, 201423 June 2014
The Ombudsman reviewed a closed meeting held by council for the Town of Midland that relied on the exception for solicitor-client privilege to discuss a civilian appointment to the police service board. During the meeting, the municipality’s solicitor was present, provided advice, and received instructions from council. The Ombudsman found that the discussion fit within the exception for solicitor-client privilege.

City of Greater Sudbury

February 14, 201314 February 2013

The Ombudsman reviewed a closed meeting held by council for the City of Greater Sudbury, which relied on the personal matters exception, to discuss the contract and appointment of the auditor general. The Ombudsman found that information about the employment contract of an identified member of staff is personal information. Therefore, council’s discussion fit within the personal matters exception. 

Town of Hearst

December 08, 201208 December 2012

The Ombudsman reviewed a closed meeting held by council for the Town of Hearst. The meeting relied on the personal matters exception to discuss applications for a vacant council seat. The discussion involved reviewing multiple candidates’ résumés, and their work and education history. The Ombudsman found that an individual’s employment and educational history is considered personal information. Therefore, the discussion fit within the personal matters exception.