personal information

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City of Elliot Lake

February 20, 202420 February 2024
Council for the City of Elliot Lake relied on the “personal matters” exception to discuss the municipality’s organizational structure in closed session. The discussion took place in two parts. During the first part, council reviewed an organizational chart which included the names and roles of employees. During the second part, council discussed potential reorganization and received information about identifiable employees, including about leaves of absence, performance, and working relationships. The Ombudsman found that the first part of the discussion did not fit within the “personal matters” exception because it did not include personal information about identifiable individuals. The Ombudsman found that the second part of the discussion fit within the exception.

City of Elliot Lake

February 20, 202420 February 2024
Council for the City of Elliot Lake held a closed session discussion about the municipality’s organizational structure and potential reorganization. The closed session discussion took place in two parts. The Ombudsman found that the first part of the discussion, involving the municipality’s organizational chart, could have been parsed from the second part of the discussion about reorganization, and should have been held in open session.

Town of Deep River

October 19, 202319 October 2023
Council for the Town of Deep River relied on the exception for personal matters about an identifiable individual to hold a closed session discussion about the Town’s organizational structure. The discussion included information about a change in position for two identifiable employees. Council discussed changes in the employees’ salaries and general responsibilities, as well as the impact of the changes on the Town’s organizational structure. The Ombudsman found that this information qualified as personal information. Accordingly, the discussion fit within the exception for personal matters about an identifiable individual.

Township of Douro-Dummer

May 10, 202310 May 2023
Council for the Township of Douro-Dummer relied on the exception for personal matters to hold a closed session discussion about matters raised previously during a delegation by a resident. The Ombudsman found that the discussion included personal information about identifiable individuals and that the exception for personal matters applied to the closed session.

Grey Bruce Health Unit

March 20, 202320 March 2023

The Ombudsman investigated a special closed meeting held by the Grey Bruce Health Unit’s Board of Health on May 12, 2021, as well as a closed meeting held by the Board’s Executive Committee on May 10, 2021. With respect to the Board of Health’s meeting on May 12, 2021, the Ombudsman found that the Board discussed a particular Health Unit employee’s experience, competence, and salary (including detailed information about compensation structure). Accordingly, although not cited by the Board of Health to close the meeting, the Ombudsman found that the exception for personal matters about an identifiable individual applied to this part of the Board’s discussion.

City of Cornwall

February 08, 202308 February 2023

The Ombudsman received a complaint regarding closed meetings held by the City of Cornwall’s Municipal Grants Review Committee / Working Group on November 9 and November 30, 2021. The Ombudsman found that the Committee’s discussions on November 9, 2021 did not include personal matters about identifiable individuals and did not fit within this open meeting exception. The Ombudsman found that portions of the discussion on November 30, 2021 fit within the exception for personal matters about an identifiable individual. However, these portions of the discussion only fell within the exception because of the extraneous comments made about an identifiable individual, which the Committee was not required to discuss in closed session.

Township of Nipissing

January 30, 202330 January 2023

The Ombudsman found that council for the Township of Nipissing did not contravene the Municipal Act, 2001 during in camera meetings on February 17, March 9, April 6, and May 18, 2021. The Ombudsman found that these in camera discussions were permissible under the Act’s closed meeting exception for personal matters about an identifiable individual.

Township of Minden Hills

September 26, 202226 September 2022

The Ombudsman reviewed the applicability of the exception for personal matters to a portion of a closed meeting held by Council for the Township of Minden Hills on November 25, 2021. The Ombudsman found that Council reviewed and discussed specific personal information about individual applicants for a working group, including the suitability of the applicants. Accordingly, the Ombudsman found that Council’s discussion fit within the exception to the open meeting rules for discussions about personal matters about an identifiable individual.

Town of Grimsby

April 14, 202114 April 2021

The Ombudsman reviewed a closed meeting of council for the Town of Grimsby. During the meeting council discussed the professional services provided to the municipality by the integrity commissioner. The discussion included scrutiny of the integrity commissioner’s performance and council offered their opinions on the integrity commissioner in a way that went beyond his professional capacity. The Ombudsman found that the discussion qualified as personal information and fit within the “personal matters” exception.

Town of Grimsby

April 14, 202114 April 2021

The Ombudsman reviewed a closed meeting of council for the Town of Grimsby. During the meeting, council discussed personal information about the municipality’s integrity commissioner. Council also discussed the contract between the integrity commissioner and the municipality as part of its broader discussion. The Ombudsman found that the information about the contract could not have been parsed from the in camera discussion.

Regional Municipality of Niagara

July 18, 201818 July 2018

The Ombudsman investigated the closed sessions of a meeting of council for the Regional Municipality of Niagara on December 7, 2017. The Ombudsman found that there was discussion about the personal circumstances of a councillor who was the subject of an Integrity Commissioner’s report. Generally, the discussion of an Integrity Commissioner’s report on its own would not fit within the exception for personal matters about an identifiable individual because it relates to a councillor in his or her capacity as an elected official. However, the Ombudsman found that information relating to the councillor’s personal circumstances was discussed, which fit within the exception for personal matters about an identifiable individual.