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Township of Huron-Kinloss - May 12, 2022

identifiable individual|professional capacity|performance|salary|retirement|239(2)(b) Personal matters

The Ombudsman received a complaint about three closed meetings held by council for the Township of Huron-Kinloss. It was alleged that the discussions closed under the exception for personal matters about an identifiable individual at each of these meetings were held in violation of the open meeting rules found in the Municipal Act, 2001. The Ombudsman found that council discussed personal information about specific municipal employees such as their salaries, job performance, and upcoming retirement. There was therefore no contravention of the open meeting rules in closing these discussions to the public.

Read the Letter

City of Timmins - January 23, 2017

retirement|recruitment process|salary|hiring|239(2)(b) Personal matters|chief administrative officer (CAO)

The Ombudsman reviewed a closed meeting held by council for the City of Timmins, which relied on the personal matters exception to discuss the upcoming retirement of the chief administrative officer (CAO). Council discussed the CAO’s salary and the recruitment process to hire a new CAO. There were no candidates identified or discussed during the meeting. The Ombudsman found that general consideration of a hiring process is not personal information and does not fit within the personal matters exception unless the discussion is incidental or brief. Therefore, council’s discussion about the recruitment process did not fit within the personal matters exception.

Read the Report

Municipality of Whitestone - November 18, 2014

239(2)(b) Personal matters|employee|conduct|discipline|reorganization|performance|retirement

The Ombudsman reviewed a closed meeting held by council for the Town of Whitestone to discuss an organizational review. The closed meeting relied on the personal matters exception. Council’s discussion included specific information about the performance of identifiable individual employees and the retirement of two employees. The Ombudsman found that council’s discussion fit within the personal matters exception because it related to the performance of identifiable individual employees.

Read the Report

Municipality of Whitestone - November 18, 2014

239(2)(d) Labour relations or employee negotiations|reorganization|performance|retirement

The Ombudsman reviewed a closed meeting held by council for the Town of Whitestone to discuss an organizational review.  Council’s discussion included specific information about the performance of identified staff members and the retirement of two staff members. While not relied upon by the municipality, the Ombudsman found that council’s discussion about the performance of identified employees fit within the labour relations or employee negotiations exception.

Read the Report

The Ontario Ombudsman’s work takes place on traditional Indigenous territories across the province we now call Ontario, and we are thankful to be able to work and live on this land. 

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